Deleting Applicants

Under the "Duplicate/Delete Applicant" feature you can search for duplicate applicants and/or delete applicant records. TAM never creates duplicate applicant profiles under the same position, but there are cases where an applicant may have duplicate records. One, if the applicant applies more than once and uses a different name or email address. If an applicant applies as John Davis with an email address of john.davis@gmail.com, and later with an email address of john.davis@aol.com, as far as TAM knows these are two separate applicants, so there will be two separate records. Two, if a TAM user manually uploads an applicant to a position, they may be inadvertently creating a duplicate record if that applicant has already applied to that position.

TAM does create separate profiles for each position an applicant applies for, and in some cases you may want to search for these duplicates.

  1. You can pull up all applicants in a given position and then use the table to order/search for applicants.
  2. You can search for an applicant by Name (enter first or last name, or the full name).
  3. You can select Find Duplicates "in the same position" or "in any position". TAM will then display a table of "possible" matches based on similar names or the same email address.

You may then compare the records of any duplicates. To view any applicant's record click on their first or last name (use control-click to view in a new window). If you find any records which you believe are redundant, you may delete that record by clicking on the trash can icon.

Warning: this will completely delete that applicant record, as well as documents attached to that record and any notes entered by TAM users. As an alternative to deletion you may choose to move a duplicate applicant into the Non Applicants pool or another "holding" position.

Like all TAM tables you can rearrange the columns on this table, show/hide the columns you wish to view, and export the table contents to Excel, csv, etc.

For more information on searching for applicants in the talent pool, see our article here.