Closing or filling a position

Once you have hired an employee you will normally want to Fill that position.  There are also instances where you will Close a position.

Simply go to Positions, Edit Position, select the position, then select Close or Fill.




You will first see a summary of how many total applicants applied for this position, how many have already been closed (disqualified), and how many remain active.

From there you can simply follow the steps.

Step 1.  You may either Fill or Close the position by selecting the desired option.  Filling a position is defined as hiring an applicant, so you must select either the external applicant hired or enter an internal applicant (who did not apply through TAM).  Closing a position means you did not hire anyone but simply want to close the position.

If you have multiple openings for a single position you must fill one opening at a time.  TAM does not support closing the position until all openings have been filled.  You can always go back to edit the position and change the number of openings to one (1) if you are ready to close the position.

Step 2: Decide whether to send "Thanks for Applying" emails to all applicants for this position.  The emails are selected from one of your pre-defined email templates.  Option 1 is to send the same email to all applicants.  When you close the position TAM will send a separate email (not a mass-email, not a bcc) to each of the applicants.  The exception is that TAM will not send an email to any applicant chosen as hired.

Option 2 allows you to send different emails to different applicants.  This option also allows applying reasons for non-selection to any applicants you've missed before.

Option 3 allows closing the position without sending any emails.

 

Step 3: This allows you to assign emails and reasons for non-selection to any applicants.  All applicants who applied for this position are displayed.  You may choose to display any columns data which helps you make these decisions (Status, Email History, Notes, etc.).  Step 3 becomes active only when you choose option 2 in step 2.

Note:  Select 'do not send an email' from the 'Send This Email' drop down menu for any applicants that you do not want to send an email to.



EEO Compliance:  If you are collecting EEO data from applicants the steps will be slightly different.  You will see one of two messages as to whether all reasons for non-selection are complete.

or:

 

Then you will always be presented with the full applicant table.  This is to allow you to complete reasons for non-selection for all applicants.

 

Whichever method you use to fill/close a position, once you close a position it will immediately be removed from your Careers / Open Positions page, and all the applicants attached to that position will be set to inactive.