Recruiting Snapshot Report

The Recruiting Metrics Report is designed to display your recruiting activity over a selected period of time.

To access reports go to Admin -> Reports. Reports are typically only available to administrator and recruiter users, but admins can grant/remove access from any user group.

Select one of the reports under Recruiting Metrics; you can break down the report by Position, by Recruiter, by Manager, by Location, or by Department.

Select the position(s) to report on. You can select all positions, all open positions, all closed positions, or an individual position. The "Positions containing keyword" field can be used to select multiple positions. For example, "Sales" would select all positions with "Sales" in the title.

Select the location(s) and department(s). These options allow you to generate a "two-dimensional" report. For example. you could select Metrics by Recruiter and then a single location to compare activity by all your recruiters in that location.

Select the date range. For positions the report will contain data on any positions open during that range. For applicants the report will contain data on any applicants active during that range.

This report includes both position and applicant data. You can check off "Show positions data", "Show applicants data", or both.

Click Run Report.

The graphical report shows two columns for each selection (recruiter, manager, etc.). The first column shows how many positions were opened vs. how many were closed during the date range. The second column shows how many applicants applied during the date range, and how many are still active vs. those closed.

The raw data is also displayed in a table format. This data can then be printed or exported to Excel for further data manipulation and graphical reports.

 

The columns of data displayed are as follows:

  1. The report selected (position, recruiter, etc.)
  2. *** For Metrics by Position you will have additional columns displaying location, screener, manager, status, etc. Also any custom fields will be displayed for Metrics by Position.
  3. Total number of positions opened during the date range
  4. Total number of positions filled/closed during the date range
  5. The percentage of positions closed
  6. The average number of weeks all positions were open
  7. The total number of applicants who applied during the date range
  8. Of the applicants who applied, the number still active (with an active link to the Applicants Table)
  9. Of the applicants who applied, the number closed
  10. The number of applicants who failed a pass/fail question
  11. A column for each workflow step for the position(s) selected. This column will display the total number of applicants who passed that step during the selected date range. For example, if you have a workflow step called "Phone Screen", the applicants who pass that step move to the next step. The number on the chart will tell you how many passed the phone screen step. The number of applicants who passed each step can be larger than the number who applied because it includes any applicant who passed the step during the selected date range, even if they applied before your date range.

You can use the configuration button on the table to display/hide the columns of data you want in your report. You can also move any column by clicking on the column title and dragging to a new location on the table.

 

You can also save and load your reports. You can load any report saved by yourself or any other user. If you make changes remember to hit Save to save those changes. If you try to save a report you loaded from another user it will not change their report, but instead will save a new report under your name. To create a new report just enter the name in the Save As box and then hit Save.